Create Shift Codes

Non-Duty

Enter items such as: off and off away.

Duty

Enter items such as: charter, duty travel, deployment, fire bombing, night rescue and offshore duties.

Leave

Enter items such as: annual, personal, sick, bereavement, jury duty and field leave.

Standby

Enter any standby shift items used in your organisation.

Aircraft

Enter items relating to aircraft activities such as: maintenance and inspection.

Code

Enter a unique identifier for the shift in the Code text box. The code must not exceed four characters.

Description

Enter the name of the shift type in the Description text box.

For example, Training, Day or Annual Leave.

Category

Select the shift type from the Category radio button list.

Duties

Enter the series of duties which comprise this shift.

For example, 0700-1300 and 1500-1730.

These duties are used to predict compliance with work practice controls and are populated into the user’s timesheet for the rostered day.

Late Night Operation

Select the relevant Late Night Operation tick box, if this shift is defined as a late night operation. Select the first tick box, if the previous night was a late night or select the second tick box, if the next night is a late night.

For instance, if the duty is 0200-1000, the first tick box must be selected. Alternatively if the duty is 1600-0400, the second tick box must be selected.

This option is used to evaluate compliance with the ‘late night operations’ work practice control.

Sleeping Accommodation Available

Select the Sleeping Accommodation Available tick box, if sleeping accommodation is available during this shift. This option is used to evaluate compliance with work practice controls which differentiate between resting and sleeping accommodation during split shift breaks.

Alternate Duties

Enter the series of flight duties which comprise this shift.

For example, 0700-1300 and 1500-1730.

These duties are used to predict compliance with work practice controls and are populated into the user’s timesheet for the rostered day.

Approx. Hours

Enter the approximate flight hours and sectors for the shift type, if applicable. The value you enter is used to estimate compliance with work practice controls.

Sectors

Enter the approximate sectors flown for the shift type, if applicable. The value you enter is used to estimate compliance with work practice controls which take into account sectors flown when determining maximum duty and flight duty periods.

Work Practice

Select a default work practice for the shift from the Work Practice drop-down list.

Base

Select the base location for which this shift applies from the Base drop-down list. If the shift applies to all base locations, select ‘Common’.

Department

Select the department for which this shift applies from the Department drop-down list. If the shift applies to all departments, select ‘Common’.

Shift

Enter the shift start and end times. Administrators can override the shift start and end times for individuals.

Refer to Create Custom Work Practice and Shift Details for more information.

AL

Enter the annual leave entitlements accrued per day in the AL field if applicable. This field is only displayed if it has been enabled in the Leave module setup.

If creating a leave roster item, deduct the required period.

Example for duty roster items:

User accrues 20 annual leave days per year. Therefore the annual leave entitlement accrued per duty day is:

20 days / 365 days =  0.054

Example for leave roster items:

User accrues 20 annual leave days per year. For each day the user is on leave, their annual leave entitlement is reduced by 1 day. Therefore the annual leave entitlement accrued per leave day is:

20 days / 365 days =  0.054

0.054 – 1 = -0.94

Duty Allowance

Enter the duty allowance accrued per day in the Duty Allowance field. This field is only displayed if it has been enabled in the Leave module setup.

Start of New Tour

Select the Start of New Tour tick box if the shift represents the first day of a tour. This option is only applicable for organisations who track work practices based on tour length.

For example, 7 days off is required after a 15 day tour.

In order for the system to calculate the length of the tour, you must setup a ‘start of tour’ shift type.

Enable Bulk Duty Update

Select the Enable Bulk Duty Update tick box if the shift can be updated using the bulk update feature in the Timesheet screen. This feature allows users to select multiple days and quickly confirm rostered data, without needing to confirm each individual day. This feature is particularly useful for non-duty and leave shift categories.

Enabled

Select the Enabled tick box if this shift is to be active.