Setting Up Flight Records
Air Maestro allows you to setup customised flight records for your organisation to capture required information for each flight such as: crew, passengers, fuel, route etc. All fields contained in the flight records register can be reported on using the reporting module.
Step-by-step guide
- Select
Setup> Select Flight Record Setup under Operations. The Flight Record Setup screen is displayed.
- Click
under the Options pane. Complete the Options pane with the required settings.
Access Level
Description
Track Flight Leg Data
Select the Track Flight Leg Data tick box to record individual flight legs for each flight.
Populate Route From Leg Data
Select the Populate Route From Leg Data tick box to automatically record the route from the data entered in the legs for the To and From fields. For example, if you enter ADL ->SYD for Leg 1 and SYD->BRS for Leg 2, the route is automatically populated with ADL->SYD->BRS.
Enable Timesheet Integration
Select the Enable Timesheet Integration tick box to include the flight records fields in each pilot’s timesheet. Enabling this option will require pilots/crew to complete flight records data prior to entering their flight hours.
Autopopulate Flight Times From Schedule
Select the Autopopulate Flight Times From Schedule tick box to include the crew names and flight time in the Crew Details section of the flight record, when creating a flight record based on a scheduled task.
Track Duty Time
Select the Track Duty Time tick box to include the Duty pane in each flight record. Enabling this option will allow pilots/crew to complete their duty time through the flight records.
Flight Identifier Name
Enter the name of the Flight field for your organisation. Some organisation’s rename the default identifier ‘flight’ to mission, job etc.
System Generated Number
Select the System Generated Number tick box for the system to automatically generate the next available number for the flight record.
Beginning at
Enter the start sequence for the system generated number.
Enable Volume Field
Select the Enable Volume Field tick box to include a volume field in the flight records entry screen. Enter the corresponding field label that is displayed to the user in the label text box. Enter the number of pages allowed per volume in the Pages per volume text box.
Enable Page Field
Select the Enable Page Field tick box to include a page field in the flight records entry screen. Enter the corresponding field label that is displayed to the user in the label text box. Enter the number of legs allowed per page in the Legs per page text box.
MR Time Field
Select the field which automatically increments the TTIS hours for the aircraft log. Only Numeric and Calculated fields can be linked to the TTIS hours.
Click
to save the changes in the Options pane.- Click
under the Flight Fields pane.
Select ‘Group’ from the Control Type drop-down list.
Enter an applicable name in the Control Name field.
Enter an applicable name in the Control Label field.
Select the applicable options in the Options pane. The options defined will determine the layout of the fields contained in this group. In the example below, the resulting flight record will be formatted in a table format, with two left aligned columns and a label width of 120 pixels. The group width is set to 800 pixels and therefore all the fields and groups within this top level group will not exceed 800 pixels. Once all the relevant fields are created in this group, the options can be modified to improve the layout if required.
Click
- Select the newly created group header from the Hierarchy drop down list.
Click
within the Flight Fields or Flight Legs pane.
Select the required field type from the Control Type drop-down list.
See the below table for Control Type Descriptions:
Field
Description
Autonumber
Displays an automatically generated number starting from a base number and prefix.
Calculated Field
Displays a calculated value based on a formula involving other custom fields. For example, you may create an ‘Age’ calculated field, which determines the value based on an entry in a ‘Date of Birth’ custom field.
Checkbox
Displays a tick box that enables the user to select from true/false and yes/no options.
Checkbox List
Displays multiple tick boxes that enable the user to select one or more items.
Contact Picker
Displays a selectable list of contacts as entered in the contact register (Operations > People > Contacts).
Cumulative Time
Displays a text box which enables the user to enter an amount of time.
Date Control
Displays a picker that enables the user to select a date.
Date Time
Displays a picker that enables the user to select a date and time.
Drop-Down List
Displays a predefined list that enables the user to select a single item from the list.
Group
Groups multiple custom fields under a single heading.
Label
Displays a line of text.
Nested Drop Down List
Displays a series of interconnected drop down lists (up to 3). Typically used for location data (Country, State, Suburb).
Numeric
Displays a text box which enables the user to enter numerical data.
Personnel Picker
Displays a list of personnel names currently active in Air Maestro.
Radio Button List
Displays multiple radio buttons that enable the user to select a mutually exclusive option.
Text
Displays a text box which enables the user to enter text data.
Time
Displays a text box which enables the user to enter time data.
Tree
Displays a hierarchal tree structure.
Upload
Displays the upload control allowing users to upload files.
Complete the field options with the required settings.
Field
Description
Control Name
Enter the unique identifier for the custom field in the Control Name text box.
Control Label
Enter the display name for the custom field in the Control Label text box. For example, you may enter a more descriptive name than that entered in the Control Name field as this field is displayed in the interface.
Groups
Select where the field is located in the Groups drop-down list.
Display in Summary
Select the Display in Summary tick box to include the field in the preview for each flight in the main Flight Records Register screen (visible when Operations > Flight Records is selected).
Display in Editor
Select the Display in Editor tick box to include the field in the flight records entry screen when each flight is entered.
Border
Select the Border tick box to include a border around the field.
Display Label
Select the Display Label tick box to include the label entered in the Control Label text box for the field.
Complete the Options pane for the custom field as required. The options vary according to the selected custom field. For example, for the ‘Drop Down List’ control type, you must specify if the field is required, the list items and if the field is always displayed. For the ‘Text’ control type, you must specify if the field is required, if a multi-line text box is required, the dimensions of the multi-line text box (if applicable) and if the field is always displayed.
Click
. The grid is updated with the new custom field.Repeat Steps 11-15 to add additional flight records fields.
- Prior to setting up custom fields, it is recommended that you setup a ‘Group’ field for the flight record entry screen and define the layout of the fields in that group. Once the group is created, you can add custom fields inside the group and they will be formatted according to the layout options you specified for the group.
- The Display Options field allows you to specify when the field must be displayed. The default is ‘Always’, but if you click the ‘Always’ text a dialog box is displayed which allows you to set the view rules for the field. For example, if you had a field for ‘Delays’ you may wish to display a ‘Description’ text box only when the ‘Delays’ field is selected.
- A preview of the flight records entry screen is displayed in the Preview pane. Use this to tailor the field options if required.
Related articles
Flight Records Module Guide: